| Title 1 Process and Procedures to Comply with Federal Regulations, Maintain Records, and Determine Budgets |
Process and Procedures Timeline |
- Fall
- Title 1 support staff meets at Title 1 schools for a "Fall Review" to look at reform efforts reported in the Title 1 Application and the School Improvement Plan. Teacher schedules, parent involvement (plus Parent Compacts), and budgets are reviewed.
- Fall and Spring
- Establish meetings for a "Title 1 Advisory Board" comprised of parents, support staff, and administrators to review procedures and advise accordingly.
- October
- Prepare downloads and grids for data collection and reporting of TIE, OTM, ISEL, and ISAT to support schoolwide instructional planning.
- November
- Title 1 office compiles comparability report, which is completed every year, but sent to the state every other year. The district is required to give comparable funds to all schools (not less to Title 1 schools) to ensure the State of Illinois that Title 1 funds are not replacing the district's responsibility for basic services.
- November (before Winter Break)
- After the carryover is determined and official notification is received from the state, school budgets are updated to reflect staff salaries and benefits. Indirect cost paid to the District is calculated. Schools then amend their budgets at 100% funding. Schools are encouraged to order the majority of their supplies before Winter Break.
- November
- Information on Free and Reduced Lunch eligible students is compiled by the Food Service Department. These numbers are used to determine a school's budget for the following year (both for public and non-public schools).
- Ongoing
- Assessment conducted in Reading and Math. Timely interventions are directed toward the lowest-achieving students.
- Ongoing
- Schools keep Inventory Book current. Non-consumable materials are marked "Title 1." Budget updates sent to schools every two weeks.
- Ongoing
- Title 1 support staff meets with every Title 1 school at least once every two weeks. Communication and support for Principals, Coaches, Implementors, and Teachers are priorities. All quarterly data is reviewed, assessment assistance is provided as well as reports.
- January
- Title 1 sends letters to all non-public schools to see if they are interested in Title 1 services for the following year.
- February
- Title 1 staff attends the Statewide Conference to learn about changes in the law, applications and forms, budget projections, best practices, and support.
- February-April
- Conduct Spring Review meetings as needed. Amend budgets.
- April-May
- The allocation for the District is received from the state office. Projections are sent to schools which decide their budget for the following year in conjunction with their SIP plan.
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